MULTI-AWARD WINNING EVENTS AGENCY
OUR WORK
Bespoke Event Planning in London
Hay Events have planned, managed and organised a variety of events for our wonderful clients. Below you will find a small selection of images from a conference, private summer parties, a book launch and a large-scale festival.
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Interested in knowing how Hay Events can turn your event idea into reality?
Event Type: Black Counsel Forum 2023- In Person
Location: Doubletree by Hilton, Brighton
Event Service: Full Event Management
Event Size: 300
Brief: Support the full event management of a 2-day large conference with dinner and dance
Objectives: To deliver an impactful event experience for our delegates and to take the event planning stress away
Outcome: Memorable event experience with guests leaving the event with new connections, actionable takeaways from interactive workshops and fireside chats
Event Type: Black Women In Business Brunch- In Person
Location: The Store Hosue, Manchester
Event Service: Bespoke Event Management
Event Size: 80
Brief: Support with the Venue liaison, event logistics, supplier management, and on-site management
Objectives: To take the event planning stress away from the CEO and team members and to support the delivery of the first event impactful event in Manchester
Outcome: Memorable event experience with guests leaving the event with insight information from the panel discussion and fireside chat that they can implement into their business
Event Type: Travel & Tourism Conference- In Person
Location: Google Head Office, London
Event Service: Bespoke Event Management
Event Size: 280
Brief: Support with the Sponsorship, Attendee & Guest Speakers Management, and on-site management.
Objectives: Ensure smooth effective management of sponsorship, attendees, and speakers through structured event logistics and event planning software tools. Furthermore, seamless event management on the day of the event.
Outcome: Sold out event attracting fantastic sponsorships from
Sold out first awards event attracting incredible sponsorships from Expedia Group, Intrepid Travel, Visit Malta, and DiamondAir and providing an impactful event experience from insightful panel discussions.
Event Type: International Women in Travel & Tourism Awards - In Person
Location: Expedia Group Head Office, London
Event Service: Bespoke Event Management
Event Size: 150
Brief: Support with the Sponsorship, Event Logistics, Attendee & Guest Speakers Management as well as support with on-site management.
Objectives: Ensure smooth effective management of sponsorship, attendees, and speakers through structured event logistics and event planning software tools. Furthermore, seamless event management on the day of the event.
Outcome: Sold out first awards event attracting fantastic sponsorships from Expedia Group, Intrepid Travel, Visit Malta, and DiamondAir along with celebrating all those who are making impactful changes within the travel and tourism sector.
Event Type: Book Launch - In Person
Location: Carousel Spaces, London
Event Service: Full Event Management
Event Size: 60
Brief: Create an unforgettable event experience for the official book launch of “The Wonderful Wonder of Morgan & Bear Bandit” to increase brand awareness and attract post-event sales, sponsorship and future collaborations.
Objectives: Increase the brand awareness of the book before, during and after the event through an effective marketing strategy and providing an unforgettable event experience in line with incorporating the 5 senses in event planning, design & production.
Outcome: Successful event which as a result our clients had a high inflow of book sales pre, during and after the event. Furthermore, high attraction from industry press and partnership collaborations.
Event Type: Travel & Tourism Conference- In Person
Location: Google Head Office, London
Event Service: Bespoke Event Management
Event Size: 200
Brief: Support with the Sponsorship, Attendee & Guest Speakers Management as well as support with on-site management.
Objectives: Ensure smooth effective management of sponsorship, attendees and speakers through structured event logistics and event planning software tools. Furthermore, seamless event coordination and management on the day of the event.
Outcome: Sold out event attracting fantastic sponsorships from Google, EasyJet, Virgin, and TUI along with increasing the awareness of trends, and opportunities and highlighting addressed issues in the Travel and Tourism industry.
Event Type: Corporate Summer Party- In Person
Location: Good Hotel, London
Event Service: Full Event Management
Event Size: 80
Brief: Find a stunning terrace to host the client's company's 5th anniversary. Provide a memorable experience for clients and employees and Business Sponsor Rio Ferdinand.
Objectives: Creating an unforgettable 5th anniversary and provide a luxury outdoors setting for employees and Business Sponsor Rio Ferdinand.
Outcome: Successful sources a stunning outdoors location for clients' events which met the brief and clients' budget as well as Rio Ferdinand was extremely impressed with the venue, planning and management of the event.
Event Type: Brand Activation Festival - In Person
Location: Epsom Downs Racecourse, Surrey
Event Service: Bespoke Event Management
Event Size: 3000 +
Brief: Support with sourcing key suppliers for the event along with on-site management to secure a smooth running of the event from start to finish.
Objectives: Creating an impactful event to celebrate the next generation of incredible leaders whilst bringing together families to have a joyous day out.
Outcome: Successfully sold out event attracting over 3000+ event attendees and supporting over 150 small businesses to showcase their products and services. As well as providing opportunities for children's growth and development through a mini career fair.
Event Type: Brand Activation Festival - In Person
Location: Business Design Centre, London
Event Service: On-Site Management
Event Size: 3000 +
Brief: Support with on-site management to secure a smooth running of the event from start to finish from managing event registrations, and exhibitors to guest speakers.
Objectives: Creating an impactful event to celebrate the next generation of incredible leaders whilst bringing together families to have a joyous day out.
Outcome: Successfully sold out event attracting over 3000+ event attendees and supporting over 150 small businesses to showcase their products and services. As well as providing opportunities for children's growth and development through a mini career fair.
Event Type: Women Leadership Conference- In Person
Location: De Vere Grand Connaught Rooms, London
Event Service: Full Event Management
Event Size: 200
Brief: Support in bringing wisdom and powerful knowledge to women in leadership through an impactful conference
Objectives: Increase the brand awareness of the Women in Leadership Academy and book before, during and after the event, as well as use the event as a way of growing the Women in Leadership Community.
Outcome: Successful event with all attendees feeling empowered, motivated and best of all enjoyed the whole event experience as a result our client
